The Groups feature is a powerful way to organise users and apply permissions in bulk. Instead of managing access individually, you can group users together and assign permissions once - saving time and ensuring consistency.
What are Groups used for?
Groups allow you to:
Organise users into logical collections
Assign permissions to multiple users at once
Simplify ongoing user management
Maintain consistent access across teams or companies
Where to manage Groups
Navigate to:
ONE Admin > Users > Meta > Groups
Create a new Group
To create a group:
Click '+ Add Group' (top right corner)
Enter the group details
Save your changes
Once created, your group is ready to manage users and permissions.
Managing your Group
Click the 'Actions' button next to your group to access two key options:
Manage Users
Manage Permissions
Manage Users
To add or remove users from a group:
Click Actions > Manage Users
Search for users by:
Name
Company
Add or remove users as needed
Bulk actions
Use the Bulk Actions toggle to manage multiple users at once
Quickly assign or remove large numbers of users from the group
Manage Permissions
To assign permissions to a group:
Click Actions > Manage Permissions
Select the permissions you want to apply
Save your changes
All users within the group will automatically inherit these permissions
Why use Groups?
Save time by managing permissions in bulk
Keep access consistent across teams
Reduce manual errors when assigning permissions
Easily scale user management as your platform grows
Tips
Regularly review group membership to keep it up to date
Use clear naming conventions for easy management
Groups make it easy to organise users and manage permissions at scale. By grouping users and assigning permissions once, you can streamline administration while keeping access consistent and controlled.