Event Manager is a powerful add-on to the ONE platform, designed to support large-scale events like MIPCOM and other industry markets. It helps you organise events, manage meeting spaces, and streamline scheduling - all from one central hub.
Accessing Event Manager
To get started:
Navigate to Menu > Events
Events Dashboard
The Events Dashboard gives you an overview of all your events - past and present.
What you’ll see:
Status – Shows whether an event is Active or Inactive
Inactive events won’t appear in calendar dropdowns or reports
Report – View event reports
Duplicate Event – Creates a copy (prefixed with “Copy of”)
New events are set to inactive
Meetings and notes are not copied
Edit – Update event details
Delete – Remove an event (confirmation required)
Send Invites – Send meeting invites to all attendees
Includes an .ics calendar file
Can only be sent once per event
Creating an Event
Set up your event with the following sections:
Summary
Active Toggle
Makes the event visible to users
Admins can always see all events
Event Title
Appears in dropdown selections
Event Contact
Select a main contact from internal users
Event Timezone
Defines the timing for all meetings and invites
Important: Emails will reflect this timezone
Managing Locations (Rooms)
Locations represent the meeting spaces available during your event.
Add a location:
Location Name – e.g. Meeting Room 1
Nickname – e.g. Phil’s Room
Attendees – Max capacity
Meal Location Toggle – Enable if used for meals
Click Add New Location to create additional spaces.
Assign locations
Click Assign New Locations to save
Locations become available for meeting bookings
Delete a location
Only possible if no meetings are assigned
A confirmation message will appear before deletion
Stand Opening Times
When you set event dates:
Days are automatically populated
You can define start and end times for each day
Note:
This does not restrict meetings from being booked outside these times - it’s for guidance only.
Meal Slots
You can define meal time slots for your event:
Specify time ranges for meals
Assign these to meal-enabled locations
Add multiple meal slots as needed
Sending Invites
Once your event is ready:
Click Send Invites
Attendees receive:
Email invitation
Calendar (.ics) attachment
Invites can only be sent once per event, so double-check details before sending.
Tips
Set the correct timezone to avoid scheduling issues
Create clear and descriptive location names
Use nicknames for quick internal reference
Plan locations and meal slots ahead of busy events
Double-check details before sending invites
Event Manager gives you full control over event planning - from setting up meeting spaces to managing schedules and sending invites. It’s the perfect tool for handling high-demand industry events with ease and efficiency.