The Asset Permissions feature allows you to manage exactly who can view specific assets on your site - whether that’s individual users or entire companies.
Depending on your platform setup, assets may be:
Unrestricted by default – visible to all users until restricted
Restricted by default – hidden from all users until access is granted
Where to manage Asset Permissions
Navigate to:
ONE Admin > Catalogue > Assets > Permissions
Finding your asset
Use the search box to find a programme
Select the programme from the dropdown
Filter assets by:
Season
Category
Or select All Seasons and All Categories to view everything assigned to that programme
Assigning permission to users
Select one or more assets
Click Manage Permissions (bottom of the page)
In the pop-up window, go to the Individuals tab
Search for a user by name
Tick the checkbox to grant access
Untick to remove access
Click Save Permissions
You can add or remove multiple users in one go
Assigning permission to companies
Select one or more assets
Click Manage Permissions
Go to the Companies tab
Search for a company
Tick to grant access (or untick to remove)
Click Save Permissions
Granting access to a company gives all users within that company access to the asset
Assigning permission to groups
Select one or more assets
Click Manage Permissions
Go to the Groups tab
Search for a group
Tick to grant access (or untick to remove)
Click Save Permissions
Granting access to a group gives all users within that company access to the asset
Why use Asset Permissions?
Protect sensitive or premium content
Control access at both individual and company level
Manage permissions in bulk for efficiency
Adapt access as users or organisations change
Tips
Check your default setup (restricted vs unrestricted) before uploading assets
Use company permissions for scale and individual permissions for precision
Review permissions regularly to keep access up to date
Combine with Asset Access Reports to audit who can see what
Managing asset permissions effectively ensures your content is shared securely - with the right people, at the right time.