The List Shares feature gives you full visibility over how lists are being shared across your platform - who shared them, when, and with whom. It’s a simple but powerful way to monitor activity and keep control of shared content.
Where to find List Shares
To access this area:
Navigate to ONE Admin > Lists > List Shares
What you’ll see
The List Shares screen displays a clear log of all shared lists, including:
List name
Date and time shared
User who shared the list
This gives you a quick overview of sharing activity across your site.
Viewing detailed share information
Want more detail? You can dive deeper into any shared list.
To view full details:
Click Actions next to a list share
Select View
You’ll then see a full breakdown of the share, including:
List name
Date and time shared
User who shared it
Recipient(s) the list was sent to
Email subject line
Message included in the share
Number of items in the list
Direct link to view the list on the front end
Why this is useful
List Shares helps you:
Monitor how content is being distributed
Audit list sharing activity across teams
Track external communications
Ensure content is being shared appropriately
Access requirements
To use List Shares, you must have:
The correct role permissions enabled
The List Management feature switched on in your subscription
If you don’t see this feature, please contact your Account Manager to enable it on your site.
List Shares gives you full transparency over list sharing activity—helping you stay informed, organised, and in control of how content is distributed across your platform.